The private party must prepare a regular periodic performance report which is delivered to government (generally, through the contract administrator). The relevant monitoring periods will depend on the nature of the project. However, it is usual for performance reporting to occur on a monthly basis and within a set number of days from the end of each month.
This report will provide sufficient information to allow the calculation of the service fee by the contract administrator (or where the service fee is calculated by the private party, to allow confirmation of the calculations by the contract administrator) and will include, among other things, the number of Service Failures in the preceding period, details of each Service Failure and how often it was repeated during that period. An authorised officer of the private party will need to warrant (via a statutory declaration) that, to the best of his/her knowledge and belief, the performance and payment report is accurate.