All records that are created and received in conducting procurement activity, whether paper based or electronic, should be captured in an entity's recordkeeping system(s) in accordance with the entity's general recordkeeping policies and procedures. A systematic approach to recordkeeping at the beginning of a procurement cycle and throughout the cycle will assist an entity to:

•  provide evidence of business conducted and decisions made;

•  manage legal and other risks; and

•  meet its accountability obligations.

As such, keeping good records should be seen as an integral part of, rather than incidental to, contracting activity.

All records that are created and received in conducting procurement activity, whether paper based or electronic, should be captured in an entity's recordkeeping system(s).