A contract management plan is a useful tool for managing risks to the success of contracts, and for ensuring that what is negotiated as value for money is actually delivered. Even for relatively simple, low-risk contracts, a contract management plan (or simple check list) will help to make sure that important obligations are not overlooked and the intent of the contract is achieved, although the level of planning should be commensurate with the value and risk of the contract.

To support the contract start up and effective contract management, most of the work required for developing a contract management plan can and should be done before the contract is signed.

Contract management plans typically contain a summary of contract details such as key contacts, dates and milestones, roles and responsibilities of personnel in the acquiring entity and supplier, contract terms and conditions, communication and reporting schedules, performance indicators and measures, pricing and payment conditions, and risk assessments. The detail required in a contract management plan depends on the risk and complexity of the contract-ranging from a simple summary of key details to comprehensive documents for more complex contracts. Part Five of the Guide addresses, in more detail, the type of information that should be included in a contract management plan.

While all stakeholders should contribute to the development of the contract management plan, the contract manager or team is typically responsible for its development. Final approval of the contract management plan should be provided by the appropriate delegate.

Example Contract Management Plan templates are at the end of this Guide.

To support the contract start up and effective contract management, most of the work required for developing a contract management plan can and should be done before the contract is signed.