The following key documents would normally have been developed earlier in the procurement process, and may need to be referred to during the contract development stage:
• business case
• overall procurement risk assessment
• procurement plan including the decision on the procurement method and timetable
• probity plan
• tender request documentation, including a draft contract
• tender evaluation plan, including selection criteria
• tender evaluation report
• delegate's decision of preferred contractor.
Following is a list of documents that may be created (or refined) and retained as part of the contract development phase, and should be appropriately classified:
• risk assessments
• resource plans
• steering committee papers and minutes of meetings
• management approvals
• records of meetings and discussions with stakeholders
• professional advice received
• drafts of the contract
• draft contract management plan.