| When planning a contract, it can be useful to have an indication of the relative size and complexity of the contract. This assessment can help inform decisions on the appropriate level of planning and resources needed to effectively manage the contract. This contract assessment is an example of how the assessment can be made in a structured manner using a low, medium or high scale for a range of factors relevant to the particular contract. | |||
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| Size and complexity ratings | ||
| Factors | Low | Medium | High |
| Strategic importance to contracting entity | ☐ Business-as-Usual | ☒ Has management attention | ☐ Has executive and/or ministerial attention |
| Political importance | ☒ Internal | ☐ Commonwealth | ☐ Cross-jurisdictional |
| Breadth of impact on Australian Government entity | ☒ Single agency | ☐ Multiple agencies | ☐ Whole-of-Government / cross-jurisdictional |
| Extent of impact (for example on stakeholders, clients, users) | ☐ Can do without for a period | ☒ Is needed for efficient operations | ☐ Is essential to operations |
| Nature of contract deliverable(s) | ☐ Straightforward | ☐ Average | ☒ Complex |
| Certainty and clarity of contract requirements / specifications | ☒ Certain | ☐ Some uncertainty | ☐ Uncertain |
| Degree of innovation needed | ☐ Low | ☒ Medium | ☐ High |
| Duration | ☐ 0-6 Months | ☐ 6-12 Months | ☒ > 12 months |
| Flexibility of implementation dates | ☐ Open | ☒ Firm | ☐ Immovable |
| Value | ☐ $ to $ | ☐$ to $ | ☐ $ to $ |
| Security requirements | ☐ Low | ☒ Medium | ☐ High |
| Contract Sponsor: commitment / priority for this contract | ☐ High | ☒ Medium | ☐ Low |
| Number of user areas / key decision-makers | ☐ < 5 | ☒ 5-10 | ☐ > 10 |
| Geographic locations for contributors and deployment | ☐ 1 | ☐ 2-5 | ☐ >5 |
| Overlap with other initiatives | ☒ Standalone project | ☐ Some dependencies with other projects | ☐ Interdependent with a number of other projects |
| Number of contracting staff | ☒ 1-5 | ☐ 5-10 | ☐ More than 10 |
| Contracting staff: experience / skills in this type of contract | ☐ Highly experienced with similar projects | ☒ Good experience in industry | ☐ Little or no experience with similar projects |
| Client / users: degree of support and enthusiasm for this contract | ☒ Strong champion | ☐ Support at management and user levels | ☐ Limited support at either management or user levels |
| Client / users: availability to assist in contract award and management | ☐ Appropriate number of users with required skills and knowledge available | ☐ Users with limited skills and knowledge available | ☒ Few users with limited skills and knowledge available |
| Ease of changing suppliers after the contract is let | ☐ Easy | ☒ Some scope for change | ☐ No other supplier available |
| Dependence by contractor on subcontractors | ☒ Low | ☐ Medium | ☐ High |
| Other (specify) | ☐ | ☐ | ☐ |
| Other (specify) | ☐ | ☐ | ☐ |
| OVERALL size/complexity assessment (based on individual ratings and the relative weight given to each factor) |
| MEDIUM |
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