This matrix shows the typical sequence of steps for contract development, and the key stakeholder groups and documents involved:

Senior Management / Minister

Senior manager

User groups

Negotiation team

Contract management team

Specialist advisers

Requirements, plans and procedures for process

Risk plan

Probity plan

Budget and resource plan

Contract - standard provisions

Contract - deliverable specification.

Contract - performance and payments arrangements

Contract Management Plan

Action or step:

Appoint officer(s) to carry the contracting process, including the contract management team

Review and update risks for this stage

Develop probity plan and requirements

Brief senior management and obtain support

Identify key stakeholders and open communication

O

Identify and obtain necessary resources (including funding, people, specialist advice)

O

Develop plan or checklist for contracting process

Agree roles and responsibilities among parties

Arrange appropriate delegations and approvals

Set up recordkeeping system

Identify all legal and policy requirements to be included in the contract

Identify and review contract approaches and sample contracts

Decide contract approach

O

Review standard contract provisions for suitability

Draft contract definition of deliverables

Draft contract performance and payment clauses

Develop contract management plan