It is important that stakeholders76 are briefed on the progress and/or the outcome of tender evaluations77 and/or contract negotiations. The purpose of these briefings is two-fold. Briefings provide the opportunity for input from stakeholders on their requirements and expectations. They also provide the negotiating team and/or the contract manager with the opportunity to update stakeholders on any issues or concerns that may affect them. Where the contract manager has not been involved in the development of the contract and/or negotiations, a full debrief should be provided to the contract manager to enable understanding of the background to the contract and to support effective contract start-up and management. | Briefings provide the opportunity for input from stakeholders on their requirements and expectations. |
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76 Stakeholders are those parties (other than the tenderer) who have a legitimate interest in the procurement process. They can include Ministers, senior management of the acquiring entity and of other entities affected by the contract, and end-users of the goods or services to be provided.
77 The need to provide briefings to stakeholders and the probity protocols to be followed should have been included in the tender evaluation plan.