As with all aspects of government procurement, entities must keep adequate records. Documentation for a panel arrangement should include the rationale for establishing a panel; formal documentation such as the request documentation, deeds of standing offer and individual contracts with suppliers; the evaluation report, decisions regarding the exercise of extension options, record of usage of the panel and records concerning transition at the conclusion of the arrangement. Records should be kept of what decisions have been made and the reasons behind them. The records should be able to demonstrate that the panel is not being used to avoid competition or to discriminate against suppliers.

Documentation for a panel arrangement should include the rationale for establishing a panel.