The following is a list of documents that may need to be created and retained during the contract management phase.
• Risk assessments
• Contract management plan
• Analysis of contract conditions
• All substantive communications with the contractor
• Evidence of insurances, indemnities, deeds and/or licences required under the contract
• Records of briefings of stakeholders and/or management team members
• Transition plans
• Record of agencies' minutes, meetings, discussions relating to the contract
• Contract lists, schedules of tasks and meetings
• Records of payments, including approvals
• Records of performance reports, analysis, discussions, performance assessments, feedback and of any non-compliance or under or non-performance
• Variations and extensions to the contract, including approvals and authorisations
• Records of any disputes and related discussions or negotiations
• Assistance or expert advice received