Contractor

Name:

ABN:

Address:

Contractor Representative:

Position:

Telephone:

Facsimile:

Email:

SME: Yes/No

Contract Details:

Specification or scope of work.

Contract Manager:

Contract Sponsor:

Note: the Contract Sponsor should have sufficient delegations to approve contract invoices for payment and any variations to the contract under FMA Regulations 9 and 10.

Contract Start Date:

Contract End Date:

Contract extension options:

Detail process for managing and assessing possible contract extension options.

Note: Possible contract extensions should be examined at least six months before the contract end date to give the agency time to go out to market if required.

Payment Schedule:

Total Contract Value:

Payment Arrangements:

Detail how often payments are to be made (e.g. on completion of deliverables, at milestones or monthly).

Invoice Verification:

Who will confirm invoices are correct? (should be Contract Manager).

Who will authorise payment of invoices? (should be Contract Sponsor).

Incentive or Penalty Payments:

List any incentive or penalty payments that have been applied.

Milestones:

List all milestones and key dates.

Performance Measures:

List performance measures and methods of data collection and analysis.

Reporting Requirements:

Format/Frequency.

Communication Protocols:

How regularly will the entity and contractor communicate and format of communication?

Risk Assessment and Review:

What is the risk assessment at the beginning of the contract?

Regularly review the contract to determine if risk status has changed in any significant way.

Contract Review

How will lessons learned be identified and recorded?