Identified Risks (risk identified by standard project risk management processes)

Description

Remedial Action

In Orbit Test (IOT) & Acceptance Tasks identify reduced capability or total loss of capability - There is a risk that the system will incur a loss of capability due to a launch failure or satellite deployment failure leading to an impact on operational capability.

Contractor test program designed to minimise risk. Also insurance provides financial return in case of failure or reduced capability.

There is a risk that the CSM will not be available for IS-22 IOT due to CSM program delays leading to delay in IMR.

Contract requires delivery well ahead of need date thus providing enough schedule float to accommodate.

There is a risk that other non-JP2008 projects will impact on JP2008 Ph5A installations at HMAS STIRLING due to:

•  Unknown site requirements until other building works are completed at site

•  Inability to implement changes in support of CSM due to conflicting requirements from other projects.

Engaging with HMAS STIRLING Configuration Control Board to ensure all requirements are known and can be scheduled.

There is a risk the Project Office will not gain approval to operate the CSM due to inability to gain necessary security accreditation leading to delay in IMR.

Engaging with Chief Information Officer Group to ensure system is designed to meet network security requirements.

Emergent Risks (risk not previously identified but has emerged during 2010-11)

Description | Remedial Action

There is a risk that the technical solution for the Network Control System provided by the Project will not meet Defence's full requirements.

The project office has a regime in place to test the existing system to understand the function and once function is understood ensure an incremental delivery to meet requirements.

The risk is that the facility at HMAS STIRLING will not be completed by IS 22 Launch including installation of CMS.

Project office through Defence Support Group will undertake the facility upgrade of power and antenna mountings prior to RFT response to reduce contractor installation time.

Project Office also has the option to expand Darwin capability as a short term solution.

There is a risk that technical issues will be encountered during installation of the Network Control System, such as an error in cabling, delaying installation.

Project Office will include in the RFT a survey and quote clause to allow immediate resolution of any minor issues.

There is a risk is that Asbestos will be found on site at HMAS STIRLING delaying installation. The building is known to have asbestos, it has been reported that Asbestos has been removed from the switchboards however testing is required to confirm. It takes Defence approximately seven weeks from the raising of a submission to the commencement of work.

A survey and quote clause included in RFT, this will allow immediate tasking by the Project manager to remove any hazardous substances found.

There is a risk that Defence Communication Station (DEFCOMSTA) West cannot accommodate the Project equipment due to the inability to relocate existing equipment and people at HMAS Stirling, thus impacting schedule.

Project Office will work with DEFCOMSTA CCB to redesign space.

There is a risk that the current facilities are not fit for purpose or do not meet Building Safety and Design Requirements.

The Project Office will ensure that this requirement is investigated and included in the statement of work that is released to the building contractor.

There is a risk that due to there being a lack of an agreed set of requirements from Defence for the Reduced Radio Configuration, the project office won't be able to deliver a capability that is suitable.

A requirements review process will be implemented to align capability requirements to capability delivered.

There is a risk that the Project is given an additional TEMPEST requirement post Equipment installation due to the equipment room being shared with other projects.

A TEMPEST risk assessment is to be undertaken by the Project Office to identify all TEMPSEST requirements prior to installation.

As a result of the Commonwealth having insufficient Intellectual property (IP) access rights for the high power amplifier (HPA) design, there is a risk that this may compromise schedule and operational use of the UHF SATCOM capability.

The Commonwealth will investigate what it currently owns and commence contract change action with the contractor to ensure the necessary level of IP access.

There is a risk that the Project is impacted by the slow process in getting Information Communication Technology Business Requests (ITCBR) approved through Chief Information Officer Group.

Project Office will continuously engage with CIOG on progress of ICTBRs.

There is a risk that the OT&E scope will delay the currently agreed FMR date.

The Project Office will recommend the scope of testing to the Capability Manager for early endorsement.