Description of the project
• Capital works component
• Any upgrades of existing works
• Operating and maintenance component
• Any existing works that will be included in the operating or maintenance component
• Any services to be provided as part of the DBFO
• Revenue generating opportunities
• Private financing component
• Facilities, land or services being provided by the Department.
Procurement process
• Describe the RFQ short-listing and the RFP submission process, including any staged submissions (see Management Framework: Procurement Process).
• Identify any honoraria that will be paid and conditions for payments.
• Clarify that the department will not use a Best and Final Offer approach and will not enter negotiations with the Preferred Proponent.
DBFO Agreement
• Identify the schedule for releasing the draft DBFO Agreement and the opportunities for Proponents to provide comments and meet with the Project Team to review the Agreement.
• Include statements that the final form of the Agreement will be finalized before the submission of the financial proposal and that there will be no further negotiations with the Preferred Proponent.
Procurement schedule
• Provide the expected schedule for the key procurement and Project milestones including;
o RFQ submissions
o Issue RFP
o RFP staged submissions
o DBFO Agreement comments and meetings
o Final submissions
o Notification of Preferred Proponent
o Execution of DBFO Agreement
o Capital works completion (and any required interim completion dates)