3.13 Purpose: Governance arrangements show where accountability sits in the Authority, set out responsibility for decision making, assists in dispute resolution, and provide support to the project team.
3.14 The project should have a governance structure in place for managing the procurement phase of the project and it should be reviewed before contract signature. The governance structure should be reviewed and adjusted to suit the changing demands of the project as it progresses.
3.15 Areas to Consider: Authorities should produce a combined governance chart showing the Contractor and the Authority's arrangements so that it is clear which decisions can be made at each level. Authorities should produce clear terms of reference for each tier of governance. These should include:
• composition roles and fit with the Authority's governance structure;
• frequency of meetings and numbers of members required;
• requirements, constraints, interfaces and dependencies;
• responsibilities, ensuring that each level of governance is clear, with no overlap;
• accountability within the Authority; and
• reporting mechanisms.