Project brief evaluation

A project brief evaluation plan was developed documenting the methodology to be used in the evaluation of proposals. It outlined the formation of an evaluation panel and delegated the responsibility of carrying out the evaluation to the steering committee. The evaluation panel assessed the submissions with advice from three sub-panels- technical, commercial and service. The sub-panels had access to expert advisers to assist in the evaluation process.

The evaluation panel received three proposals at the project brief stage. Each proposal was rated, ranked or scored by the sub-panels on the basis set out in the evaluation plans. Each sub-panel prepared a detailed report to the evaluation panel summarising the proposals and explaining the scores that were awarded.

The evaluation process at both the EOI and project brief stage was well documented. The decision was justifiable on the basis of the requirements and the selection criteria declared in the project brief. The process was fair to all respondents.

Figure 4A Procurement process diagram

Source: Partnerships Victoria Contract Management Guide, page 81, figure 5.1.

The fagade and main entry of the new hospital receiving final finishing works.