5.2.1 Project governance and management systems
Project governance
The RWH project steering committee is the peak project governance body and supervises delivery of the project. The steering committee is accountable to the Minister for Health and the Secretary of the Department of Human Services (DHS). DHS's Executive Director of Metropolitan Health and Aged Care Services is the appointed chair of the steering committee.
Figure 5A provides a diagram of the governance arrangements in place for the project during the design and construction phase.
Figure 5A RWH redevelopment.project.governance structure
Source: DHS Major Projects.
The Project Control Group (PCG) provides a focus point for the state and the private sector project company to meet and review the overall progress of the project. The PCG, chaired by DHS, has delegated responsibility from the Minister for Health and DHS Secretary for the planning, design, construction and commissioning of the new hospital.
Various parties are represented at the PCG including DHS Major Projects, RWH, Melbourne Health, Royal Women's Health Partnership Pty Ltd (the project company), Baulderstone Hornibrook Pty Ltd (the builder) and United Group Limited (the services and maintenance operator). The project's independent reviewer also attends.
Meetings of the PCG are designed to:
• provide high level direction for the project
• review monthly reports on all high level issues associated with the project
• monitor procurement, contracting and commissioning implementation
• review quality aspects of the project.
The PCG includes all the relevant stakeholders required to achieve its terms of reference and has been an effective forum for discussions between the state and the project company in order to deal with any emerging issues during the construction phase.
Overall, the governance framework for the project provides for effective communication between relevant parties as well as the assessment, monitoring, actioning and reporting of emerging issues and risks.