It is recommended that DHS:
5.1 fully document the processes designed to manage, monitor and review the performance monitoring program and the abatement process prior to the commencement of the operating phase
5.2 expedite its consideration and approval of the formal establishment of a contract management unit. This unit should be adequately resourced to ensure an effective contract management function is performed during the operating phase
5.3 complete and endorse the Contract Administration Manual as a matter of urgency to supplement the Policy and Procedures Manual prepared by the project company.
It is recommended that DTF:
5.4 review the Partnerships Victoria contract management guidance in relation to Contract Management Plans and Contract Administration Manuals to ensure it is clear and unambiguous, particularly in the following areas:
• whether a Contract Management Plan and Contract Administration Manual needs to be prepared at the design and construct and/or operating phases of the project
• whether Contract Management Plans need to be re-submitted to government if materially amended after initial noting.