Key RFQ tasks are:
• Prepare and issue RFQ:
- Draft and review RFQ - refine and revise as required to reflect specific project requirements.
- Develop evaluation criteria and scoring system.
- Establish Evaluation Teams.
- Prepare appropriate training process (to the extent necessary, Department will undertake the training).
- Develop and implement marketing strategy.
- Obtain necessary approvals.
• Run RFQ process:
- Hold information meetings.
- Respond to questions from Interested Parties.
- Set up the evaluation office.
- Finalize RFQ evaluation score sheets and checklists.
- Conduct training for the Evaluation Teams.
- Prepare for receipt of submissions.
• Evaluate and approve short-listed Respondents:
- Formally receive RFQ submissions.
- Evaluate completeness (RFQ Completeness Team).
- Review of conflict of interest.
- Evaluate technical capability (RFQ Technical Team).
- Evaluate financing capability (RFQ Financing Team).
- Evaluate financial capacity (RFQ Financial Capacity Team).
- Interview any or all of the Respondents.
- Summarize evaluation and create recommended shortlist (approximately three Respondents).
- Present results internally and obtain necessary approvals.
• Issue notification letters and formally announce the short listed Respondents.
• Hold debriefing session with unsuccessful Respondents who request a debriefing session.