Key RFP tasks are:
• Prepare and issue RFP:
- Draft and review RFP - refine and revise as required to reflect specific project requirements.
- Develop evaluation criteria (and scoring system).
- Establish Evaluation Teams.
- Prepare appropriate training process (to the extent necessary).
- Obtain necessary approvals.
• Run RFP process:
- Hold information meetings.
- Respond to questions from Proponents.
- Set up the evaluation office.
- Finalize RFP evaluation scoring and checklists.
- Conduct training for the Evaluation Teams.
- Prepare for receipt of submissions.
• Evaluate Proponents and select and approve Preferred Proponent:
- Formally receive RFP submissions.
- Evaluate completeness (RFP Completeness Team).
- Review of conflict of interest.
- Evaluate technical proposal (RFP Technical Team).
- Evaluate financing proposal (RFP Financing Team).
- Evaluate financial capacity as appropriate (RFP Financial Capacity Team).
- Interview any or all of the Proponents.
- Summarize evaluation and select Preferred Proponent.
- Present results internally and obtain necessary approvals.
• Issue notification letters and formally announce the Preferred Proponent.
• Hold debriefing session with unsuccessful Proponents who request a debriefing session.