Completeness Evaluation

During the RFQ stage, the evaluation of completeness of the submissions will follow these procedures:

1.  All submissions are to be submitted to the Project Contact.

2.  The Completeness Team will open the submissions in the evaluation office. The Completeness Team will keep the Financial Submission sealed. The Completeness Team will transfer the sealed Financial Submission to the Financial Capacity Consultant.

3.  The Completeness Team will create a list of all Respondents, including both corporations and individuals.

4.  The Financial Capacity Consultant will open the Financial Submission

5.  The Completeness Team will provide the list of all Respondents to the Project Director.

6.  All members of the evaluation teams will declare any relationships they have with the Respondents.

7.  Any evaluation team member who cannot be cleared of conflict of interest will be excused from the evaluation process.

8.  The Completeness Team will assess the completeness of each submission according to the Completeness Checklist. If the Completeness Team requires any clarification, it will consult with the Project Director to determine whether clarification questions are necessary. If so, the clarification process will be followed.

9.  The Completeness Team will transfer the basic respondent information onto the Evaluation Score sheets for use by the technical evaluators.