Review of the Technical Submissions

During the RFQ stage, the evaluation of the Technical Submissions will follow these procedures:

1.  The Evaluation Teams will access the already-opened Technical Packages in the evaluation office.

2.  All the evaluation conducted by the evaluation teams will take place in the evaluation office. None of the submissions will be allowed taken outside the evaluation office without the express consent of the Project Director.

3.  The Evaluation Teams will review all the submissions and document their evaluation in the evaluation score sheets.

4.  Each Evaluation Team will prepare a preliminary scoring for their aspect of the evaluation. Evaluation Teams will not share their preliminary scoring with the other teams except the Roll-Up Evaluation team.

5.  The Evaluation Teams will establish their own work schedule provided that they will endeavour to complete their work within the overall project schedule.

6.  The Evaluation Teams will follow the clarification procedures on an as-needed basis.

7.  The Roll-Up Evaluation Team (may consist of some of the evaluation team leads) will initiate the reference check procedures based on their own progress through the evaluation process and at the request of the other Evaluation Teams.

8.  The Roll-Up Evaluation Team will compile the preliminary scorings and validate any apparent inconsistencies between team scorings; and between individual respondent scores and the associated commentary.

9.  Upon completion of the evaluation, the Roll-Up Evaluation Team will summarize their findings in a report format for submission to the Project Director. This report will include briefing and presentation materials to the Evaluation Committee. The report will append the complete detailed evaluation score sheets. The Roll-Up Evaluation team will verify with the Chairs of the other teams that the summary accurately reflects the consensus of that team.

10.  The Project Director, the Roll-Up Evaluation Team and Chairs of the other Evaluation Teams will brief the Selection Committee on their findings.

11.  Members of the Roll-Up Evaluation team and Chairs of the other Evaluation Teams may be asked to attend the Respondent presentations to the Selection Committee as technical advisors to the selectors.