Review of submissions

1.  All submissions are to be submitted to the Project Contact.

2.  All submissions will be reviewed for completeness.

3.  All members of the evaluation teams will declare any relationships they have with the Proponents.

4.  Any evaluation team member who cannot be cleared of conflict of interest will be excused from the evaluation process.

5.  All submissions are to be reviewed by the evaluation teams simultaneously to ensure consistency.

6.  All submissions will be reviewed based on pre-established evaluation criteria.

7.  Clarification questions to Proponents regarding any submission will follow the clarification process.

8.  Access to submissions will be limited those directly involved in the evaluation as approved by the Project Director to ensure strict confidentiality is maintained.

9.  The Roll-Up Evaluation Team will compile the evaluations and validate any apparent inconsistencies between evaluation teams or between evaluations and the associated commentary.

10.  Feedback to all submissions is to be drafted by the evaluation teams with the assistance of the Process Consultant as a batch to ensure fairness and consistency.

11.  Upon completion of the evaluation, the Roll-Up Evaluation Team will summarize their findings in a report format for submission to the Project Director. The summary will include recommendations on the pass/fail (or score) of the technical submissions. The Roll-Up Evaluation team will verify with the Chairs of the other teams that the summary accurately reflects the consensus of that team.

The following summarizes the process of evaluation of the submissions: