Additional Measures for Evaluation

In addition to the above Protocols, additional measures should be implemented during the evaluation stage.

1.  A separate and dedicated space(s) will be made available for the evaluation process ("evaluation offices").

2.  All evaluation related activity will take place in the evaluation offices.

3.  All evaluation team meetings will take place at the evaluation offices.

4.  No one other than the evaluation Chairs and the Project Director will have the keys to the evaluation offices.

5.  Keys will not be made available to cleaning or security staff during the evaluation.

6.  Only those individuals involved in the evaluation process will be permitted to enter the evaluation offices.

7.  Each Evaluation Team member must sign in and out of the office.

8.  All evaluation material (including electronic material) will remain in the evaluation office and be stored in locked cabinets at the end of each day.

9.  Only the designated administrative assistant(s) and Project Director will have the keys to these cabinets storing evaluation materials.

10.  Electronic materials will only be saved on computers made available to the Evaluation Teams in the evaluation office.

11.  Once the evaluation is complete, one copy of all evaluation files will be saved on CD-ROM.

12.  The hard drives of the computers and any back-up disks will be formatted.

13.  Each copy of submissions will be numbered and tracked via the document log.

14.  The administrative assistant(s) will be responsible for monitoring all movement of submission documents.

15.  Formal checklists and supporting working papers will be filed and stored in the evaluation office.