For the purpose of this procurement process framework, internal communication is referred to as communication among individuals who are directly involved in the Project and have executed confidentiality undertakings specifically for the Project. The internal communications among project team members is conducted according to the following protocol:
1. All internal communications are conducted on need-to-know basis. Information is only circulated to individuals who are required to have the information.
2. No project specific information will be discussed in a public place.
3. Project team members should be cognizant of their discussions within the office environment.
4. Meetings must take place in offices and meeting rooms out of the general earshot of non-project team members.
5. Confidential and project specific information discussed via cell phones will be minimized and cell phone use should be disclosed at the start of the conversation.
6. Faxes, in-coming mail, and photocopies will be handled in a fashion such that no confidential information is viewed by non-project team members.