Process:
1. Proponents are to submit all questions in writing to the Project Contact as indicated in the RFQ/RFP.
2. All questions and answers will be filed by the authorized delegate. The file will assign numbers to questions, indicate which interested party asked each question, indicate when each question was received and when the corresponding response was issued, and cross-reference the outgoing question number. If a written response was not provided, this fact is to be indicated and the reason for not providing a written response specified.
3. The authorized delegate will serve as the clearinghouse for the questions and answers.
Drafting answers:
1. The authorized delegate will draft answers to questions with input from appropriate team members. The initial answers are to be reviewed by key individuals from the process, legal, technical and financial perspectives. Additional individuals or experts could be accessed on an as-needed basis.
2. Q&A conference calls will be conducted as required to discuss and finalize initial answers.
3. The Fairness Auditor may review the Q&A from the fairness perspective.
4. The Project Director will review all Q&A documents and provide final approval prior to issuing them.