• Limit the length of each debriefing session to two hours.
• Limit up to five attendees from each Respondent/Proponent.
• Discuss the evaluation process, instead of specific scoring.
• Do not discuss submissions or results of other Respondents/Proponents. Do not compare one submission to another, but rather the specific submission against the evaluation criteria.
• While highlighting areas for improvement, focus on how the Respondent/Proponent may choose to better address certain evaluation criteria or project requirements. Do not draw examples from other submissions as suggestions. Do not endorse specific firms, organizations or individuals.
• Do not disclose any information of any other Respondent/Proponent or submission.
• Do not allow the Respondent/Proponent to debate the evaluation results or to try to make the department change the evaluation results.
• Provide feedback to all Respondents/Proponents consistently in terms of the level of details and the breadth of discussion. If multiple Respondents/Proponents have similar issues in their submissions, feedback to them is to be consistent and similar.