Any changes to the RFP process must be approved by the Deputy Ministers' Project Steering Committee with the details of the approach approved by the ADM Project Review Committee (see section 6.8.6 and 6.8.7 for discussion of the committees). The reasons for adopting this type of approach are to be recorded in the project documentation.
Preparing a detailed proposal is time consuming and costly for proponents. Potential proponents are reluctant to commit resources to preparing a response if they do not consider that they have a reasonable chance of success (usually more than three proposals) or do not have a clear understanding of how they will be evaluated. Also, evaluating RFPs is a detailed and time consuming task for the project team. Consequently, single stage procurements using an open RFP call (no RFQ) are not used on the GOA's P3 projects.