Key RFQ tasks are:
A. Prepare and issue RFQ:
o Draft and review RFQ - refine and revise as required to reflect specific project requirements and highlight any changes in GOA's RFP process, if applicable.
o Develop evaluation criteria and scoring system.
o Establish evaluation teams.
o Prepare an appropriate training process.
o Develop and implement a marketing strategy.
o Obtain necessary approvals.
B. Run RFQ process:
o Hold information meetings.
o Respond to questions from interested parties.
o Set up the evaluation office.
o Finalize internal RFQ evaluation score sheets and checklists ensuring consistency with RFQ document.
o Conduct training for the evaluation teams.
o Prepare for receipt of submissions.
C. Evaluate and approve short-listed respondents:
o Formally receive RFQ submissions.
o Evaluate completeness (RFQ Completeness Team).
o Review for conflict of interest.
o Evaluate technical capability (RFQ Technical Team).
o Evaluate financing capability (RFQ Financing Team).
o Evaluate financial capacity (RFQ Financial Capacity Team).
o Interview any or all of the respondents.
o Summarize evaluation and create recommended shortlist (approximately three respondents).
o Present results internally and obtain necessary approvals.
D. Issue notification letters and formally announce the short-listed respondents.
E. Hold debriefing session with unsuccessful Respondents who request a debriefing session.