Key RFP tasks are:
A. Prepare and issue RFP:
o Draft RFP and complete project agreement including technical and performance specifications. Refine and revise submission requirements required to reflect specific project requirements.
o Complete final evaluation criteria and scoring system.
o Establish evaluation teams.
o Prepare appropriate training process.
o Obtain necessary approvals.
B. Run RFP process:
o Hold information meetings.
o Respond to questions from proponents.
o Set up the evaluation office.
o Finalize RFP evaluation scoring system and checklists.
o Conduct training for the evaluation teams.
o Prepare for receipt of submissions.
C. Evaluate Proponents based on staged submission requirements (see Appendix C.8 for a description of the staged submission requirements) and select and approve Preferred Proponent:
o Formally receive RFP submissions.
o Evaluate completeness (RFP Completeness Team).
o Review conflict of interest.
o Evaluate technical proposal (RFP Technical Team).
o Evaluate financing proposal (RFP Financing Team).
o Evaluate financial capacity as appropriate (RFP Financial Capacity Team).
o Hold technical and agreement meetings with the Proponents.
o Summarize evaluation and select Preferred Proponent.
o Present results internally and obtain necessary approvals.
o Obtain necessary approvals from Treasury Board Committee and Cabinet.
D. Issue notification letters and formally announce the Preferred Proponent.
E. Hold debriefing session with unsuccessful proponents who request a debriefing session.