The Deputy Ministers' Project Steering Committee (DMPSC) provides detailed project oversight and guidance on all aspects of the delivery of significant capital projects, including all approved and potential projects delivered under a public-private partnership (P3) model.
For projects selected for oversight and to be delivered as a P3, the DMPSC is mainly responsible for:
o Ensuring all necessary project approvals from Treasury Board, the Advisory Committee on Alternative Capital Financing and Cabinet are obtained;
o Providing direction and guidance to the Chair, ADM Project Review Committee on any issues that impact the project deliverables; and
o Monitoring the project budget, schedule and the planned scope;
Prior to the commencement of the RFQ the DMPSC approves the business case and recommends the business case proceed to Treasury Board for approval to proceed with the procurement.
At the RFQ Stage the role of the DMPSC includes:
o Approving key procurement documents prior to their release, evaluation criteria and proponent selection; and
o Appointing of the Fairness Auditor.
The DMPSC participates directly in the evaluation of submissions received. The DMPSC shortlists the respondents (who then become the proponents for the RFP stage) based on pre-established criteria, using:
o Review of results and synopses from detailed evaluation by the evaluation teams;
o Review of the preliminary scoring by the evaluation teams;
o Additional research or clarification to be performed by the evaluation teams as requested by the DMPSC;
o Direct review of submission material (all submissions should be supplied to each member of the DMPSC), clarification questions and answers with respondents, and other material received and developed during the evaluation process, as necessary; and
o Interviews with respondents, if deemed necessary. Results of the respondent presentations and interviews are included in the evaluation results. The DMPSC can determine the format of, and attendance at, the interviews.
The DMPSC assigns the final evaluations to the respondents and may amend the recommendations from the evaluation teams. The DMPSC decisions will be documented and the Chair must sign off on the decisions.
At the RFP Stage, the DMPSC approves the final business case and value for money analysis, provides decisions on any changes to business terms from the initial business case and determines the key commercial terms incorporated into the final contract documents, including the provincial capital contribution, and approves all public communications strategies and plans.
The DMPSC reviews and approves evaluation results of the evaluation teams at the various stages of the RFP process. The DMPSC verifies that the Preferred Proponent offers value for money in accordance with the business case and approves nomination of the Preferred Proponent, provided the proposal falls within the price range determined by the Public Sector Comparator as set out in the business case.