The security of the electronic information is protected according to the following protocol:
• All project information will be stored on portions of the Service Delivery Ministry server(s) that have restricted access. For information stored off-site, access to the portions of the server(s) or computer(s) is restricted;
• The preferred method of electronic document storage is through the use of a government-operated SharePoint Server, which will be managed by a member of the project team with a designated backup, both of whom must have completed a government-authorized SharePoint Server training program;
• Appropriate back-up procedures of this information will be conducted on a regular basis (at least weekly) and those individuals involved in back-up must adhere to at least the same level of confidentiality as the project team;
• Where appropriate and practical, all documents sent via e-mail should be sent via the Alberta Government server, or through a messaging service on the SharePoint site;
• All documents sent via servers other than those of the Alberta Government will be password-protected. The Project Manager will determine the password and notify the appropriate individuals of the password. Passwords must change on a regular basis;
• Information with a high level of sensitivity will not be sent via e-mail but sent by registered mail or courier; and
• Password-protected screensavers will be implemented on all computers used by project team members.