To ensure that all individuals involved in the project are aware of the confidentiality provisions for the project, the following protocol must be implemented:
o Confidentiality undertakings will be signed by all individuals privy to confidential information. All members of the project team that are GOA employees must be formally advised of the sensitivity of the information related to a P3 project and reminded of their confidentiality and other obligations under the Public Service Act oath and relevant Code of Conduct and Ethics provisions. This should be done in the form of a memo that attaches the Public Service Act oath and relevant Code of Conduct and Ethics provisions. Each employee should be asked to acknowledge by signature that they have been so advised and have reviewed the attachments to the memo;
o Firms or individuals that serve as consultants, advisors or process auditors must execute confidentiality undertakings; and
o The Project Manager is responsible for ensuring that all project team members and Consultants have executed their confidentiality undertaking.