Process:
o Respondents and proponents must submit all questions in writing to the Contact Person as indicated in the RFQ/RFP;
o All questions and answers will be filed by the Contact Person's authorized delegate. The delegate will assign numbers to questions, indicate which interested party asked each question, indicate when each question was received and when the corresponding response was issued, and cross-reference the outgoing question number. If a written response was not provided, this fact is to be indicated and the reason for not providing a written response specified;
o It is GOA's intent to issue all responses and the corresponding questions to all proponents. GOA may decide to not issue a response or to treat a question as confidential and issue a response to only the proponent posing the question (see 6.21.2)
o The Contact Person's authorized delegate will serve as the clearing house for questions and answers.
Drafting answers:
o The Contact Person's authorized delegate will draft answers to questions with input from appropriate team members. The initial answers will be reviewed by key individuals from the process, legal, technical and financial perspectives. Additional individuals or experts could be accessed on an as-needed basis;
o Question and answer conference calls may be conducted as required to discuss and finalize initial answers;
o The Fairness Auditor will review the questions and answers from the fairness perspective and Justice will review from the legal perspective to avoid creating legal risk through particular answers; and
o The Project Manager will review all Q&A documents and provide final approval prior to issuance.