Debriefings will be available to respondents and proponents at the RFQ and RFP stage after the announcement of the shortlist and the preferred proponent, respectively. If requested, a debriefing is conducted according to the following framework:
■ Debriefs after the RFQ of unsuccessful proponents is usually delayed until after the RFP is completed;
■ Prior to the debriefing session, the debriefing panel (selected depending on the issues of the particular submission) will review the evaluation of the respondent's RFQ submission or the proponent's RFP submission;
■ The debriefing session is intended to provide useful feedback to respondents/proponents while not disclosing commercially confidential information. The objective is to review the evaluation process and provide comments on the respondent's/proponent's submission;
■ The focus of the debriefing session is to emphasize the integrity of the evaluation process, not to disclose or discuss specific scores of any particular submission;
■ The debriefing session is not intended for debating the evaluation results with the respondent/proponent. The Service Delivery Ministry will not alter its evaluation results as a result of the debriefing session;
■ All respondents/proponents (whether they attend debriefing sessions or not) are to be treated fairly and consistently. Information shared during the debriefing sessions is not intended to give any particular respondent/proponent material advantage over others; and
■ The Fairness Auditor will attend all debriefings.