o Limit the length of each debriefing session to approximately two hours;
o Limit up to five attendees from each respondent/proponent;
o Discuss the evaluation process, instead of specific scoring;
o Do not discuss submissions or results of other respondents/proponents. Do not compare one submission to another, but rather the specific submission against the evaluation criteria;
o While highlighting areas for improvement, focus on how the respondent/proponent may choose to better address certain evaluation criteria or project requirements. Do not draw examples from other respondents' proposals or submissions as suggestions. Do not endorse specific firms, organizations or individuals;
o Do not disclose any information from any other respondent/proponent or submission;
o Do not allow the respondent/proponent to debate the evaluation results or to try to make the project team change the evaluation results;
o Provide feedback to all respondents/proponents consistently in terms of the level of details and the breadth of discussion. If multiple respondents/proponents have similar issues in their submissions, feedback to them is to be consistent and similar; and
o The Fairness Auditor will attend the debriefing sessions.