Throughout the transaction, copies of the following key documents are forwarded to the Project Manager as a record of the transaction:
o Record of decisions (such as the determination of evaluation criteria, evaluation results), including (but not limited to) the following:
• Date of the meeting;
• Purpose and nature of the decision;
• Agenda of the meeting;
• The decision;
• Names of individuals present at the meeting (including, their roles at the meeting); and
• Items for next steps or action.
o Issue identification and discussion papers, including a description of an issue identified and discussed by project team members and the resolution of the issue;
o Position paper and briefing notes produced by project team members for any committee or team within the project or for individuals within the GOA or SIO but outside the project;
o Minutes of regular conference calls;
o Transaction Process Framework document and protocols;
o Publicly released documents, including documents only released to interested parties, respondents or proponents; press or media releases; announcements; documents released under a Freedom of Information request; etc., and
o Data and information used to develop and support assumptions used in the business case.