Cabinet | ■ Receive recommendations from Treasury Board Committee on alternative financing of capital projects ■ Approve the ministries to enter into the Project Agreement with the Preferred Proponent |
Treasury Board Committee | ■ Approve projects to proceed using a P3 procurement ■ Approve the amount of alternative financing ■ Approve the PSC ■ Recommend approval to Cabinet for the ministries to enter into the Project Agreement with the Preferred Proponent |
■ Provide recommendations to Treasury Board Committee on alternatively financed projects ■ Evaluate Business Cases and proposals referred by Treasury Board Committee and provide feedback to ministries | |
■ Provide recommendations to Treasury Board Committee on alternatively financed projects in context of the Capital Plan | |
■ Provide recommendations to Treasury Board Capital Planning Committee on alternatively financed projects ■ Make decision to proceed to a Business Case for a project with P3 potential | |
Ministry of Finance and Enterprise | ■ Provide input into project evaluation criteria (assessment for P3 suitability) ■ Participate in project evaluation at Opportunity Paper stage and provide advice related to financing and capital markets ■ Participate in development of the Business Case, particularly to provide financial expertise to project team, give insight on current financial market conditions and provide insurance and risk management advice ■ Participate in the evaluation process (Request for Qualifications and Request for Proposals) ■ Provide input into standard business terms ■ Assess and advise on contract terms relating to financing, payment terms and insurance ■ Develop and implement the interest rate adjustment process ■ Participate in agreement meetings with proponents ■ Lead responses on financial/credit matters ■ Provide discount rate used in VFM determination ■ Evaluate VFM of final bids and comparison of NPV of bids ■ Assist in financial close ■ Provide input into VFM report |
■ Provide input into project evaluation criteria (assessment for P3 suitability) ■ Participate in project evaluation (starting at Opportunity Paper stage) ■ Lead development of, and sign off on Business Case ■ Lead the project team conducting the procurement ■ Develop project technical requirements ■ Lead the evaluation process (Request for Qualifications and Request for Proposals) ■ Provide input into standard business terms ■ Engage the Fairness Auditor ■ Engage required consultants (financial, process, capital markets, cost, etc.) ■ Recommend Preferred Proponent (with Program Ministry) and request approval to enter into the Project Agreement ■ Sign the Project Agreement (with Program Ministry) ■ Lead development of VFM Report ■ Maintain all project documentation, including technical, procurement, financial, approval, etc. in accordance with GOA record retention policies ■ Manage project implementation ■ Coordinate hand-off for operations and maintenance phase (if handled by Program Ministry or SIO) ■ Lead working group if contract issues arise | |
Ministry of Justice | ■ Provide input into project evaluation criteria (assessment for P3 suitability) ■ Advise on legal implications of procurement approach ■ Participate in project evaluation at Opportunity Paper stage ■ Participate in development of the Business Case ■ Participate in the evaluation process (Request for Qualifications and Request for Proposals) ■ Provide input into standard business terms ■ Lead development of the Project Agreement ■ Advise on matters relating to the procurement process ■ Participate in agreement and technical meetings ■ Lead process to achieve commercial and financial close ■ Provide input into VFM report ■ Advise on Project Agreement interpretation and enforcement ■ Advise on redacted Project Agreement for public posting ■ Maintain all project legal documentation, including executed agreements |
Supported Infrastructure Organizations (when GOA is leading the procurement) | ■ Work with Program Ministry to develop program requirements ■ Work with project team on project design, as required, to ensure program requirements are met ■ Work with the project team to develop technical requirements ■ Participate as requested on evaluation, liaison or other teams to further the procurement ■ Communicate project progress as required within the SIO ■ Obtain approvals required to complete the procurement ■ Execute agreements required to complete the procurement ■ Work with Service Delivery ministry to facilitate hand-off for operations and maintenance phase |
Ministry of Treasury Board (ACFO) | ■ Develop recommendation for multi-year alternative financing plan; ■ Establish criteria and processes to evaluate for alternative procurement ■ Review alternative procurement evaluations and lead process to provide recommendations on suitability for P3 procurement ■ Develop and maintain alternative financing standards and guidelines ■ Provide input into Business Case, VFM report, communications ■ Participate on project team as required ■ Facilitate Treasury Board Committee and ACACF approval processes ■ Lead committee to establish standard business terms |
■ Identify program needs ■ Sponsor project ■ Work with ACFO on project evaluation for alternative procurement ■ Liaise with SIOs (when applicable) ■ Participate in Business Case development and sign off on Business Case ■ Participate on project team ■ Participate in the evaluation process (Request for Qualifications and Request for Proposals) ■ Recommend Preferred Proponent (with Service Delivery Ministry) and request approval to enter into the Project Agreement ■ Sign the Project Agreement (with Service Delivery Ministry and SIO, where appropriate) ■ Lead development and execution of communications strategy ■ Provide input into VFM report ■ Work with Service Delivery Ministry on hand-off for operations and maintenance phase ■ Participate in working group if agreement issues arise | |
External Consultants/Advisors |
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- Technical and Engineering and/or Architect | ■ Assist the Service Delivery Ministries in preparing project specific documentation ■ Assist in the evaluation process |
- Process | ■ Assist in preparing final procurement documentation ■ Assist in all stages of procurement ■ Assist in review of submissions ■ Assist in documentation review and reporting |
- Financial Consultant | ■ Assist in risk identification and assessment ■ Advise on financial model preparation ■ Assist in the procurement ■ Attend agreement meetings to address matters of a financial nature ■ Contribute to development of the project agreement in matters relating to project financing and value for money ■ Assess financial capacity of the respondents to the Request for Qualifications and the proponents in the Request for Proposals |
- Capital Markets Advisor | ■ Advise on mix of public and private financing ■ Attend agreement meetings to address matters of a capital and financing market nature ■ Provide input into the project agreement in matters relating to capital markets and value for money |
Fairness Auditor | ■ Observe the GOA's conduct of the procurement process; ■ Consider whether the GOA complied with the process set out in the procurement documents; and ■ Provide advice and recommendations to the GOA regarding the fairness of the procurement process. |