2.6.3  Project integration management

Although the governance arrangements for the project are, in our view, complicated, the relationships and the associated roles and responsibilities across both project phases have been well defined and articulated across the project documents.

The Minister for Tourism is the project client (through DIIRD for the design and construction phase) and the Minister for Major Projects is responsible for project delivery.

Figure 2G Governance arrangements for the project

Source: Victorian Auditor-General's Office analysis of DIIRD document.

The operations phase of the project is supported by a CAM which has been noted by the project steering committee. Endorsement of the CAM is planned to occur prior to the commencement of the operations phase.

Although MPV does not have a formally documented project management methodology for the development, we observed that the project is operating in an integrated manner with all the various stakeholders, both internal and external to the project, being regularly consulted on the project.

We observed that MPV has been managing the design and construct phase of the project under a set of processes that have been agreed by the project steering committee. We further note that the Partnerships Victoria Group within MPV (who have responsibility for the MCCD), closely align their project management approach with the policy and guidance released by DTF.

We reviewed confidential working drafts of DOI and MPV's proposed "Project Management Framework" documents, provided to us at the end of fieldwork for this audit. These proposed frameworks expect to describe and encapsulate the processes and activities that occur for projects within the department.

We consider that MPV (and DOI) should continue with their efforts to formalise and document this proposed project management methodology, to assist MPV with implementation of major projects on behalf of the State.