An independent and external process auditor should be appointed for relatively large, complex projects, particularly those using a newer alternative procurement approach to ensure that an open, fair and competitive process is followed.
The process auditor provides ongoing advice to the proponent to ensure a fair, open, transparent and competitive procurement process. The process auditor's role will include, but not necessarily be limited to, the following:
• attending meetings of the advisory teams and committees as determined by the project proponent for the purpose of observing and reporting on the processes;
• attending and monitoring all briefing sessions with potential bidders;
• reviewing bid documents and, as required, other documents related to the procurement process; and
• observing the evaluation of potential bidders and final bids so as to provide verbal and written comments with respect to:
- fairness;
- objectivity;
- consistency of process;
- conflict of interest;
- confidentiality;
- completeness and accuracy of the process; and
- financial capability/soundness of the bidders.
Proponents may also consider the use of a process committee to advise on the integrity of the processes used throughout the project and recommend improvements as needed.