The purpose of the Call is to solicit from bidders their proposed solution to deliver the project. Accordingly it is important that the Call contains sufficient information to allow bidders to understand the nature of the project and its background.
Accordingly the Call should include:
(a) Information on:
• The agency including, if relevant, the statutory basis of its authority and functions
• Descriptions of key stakeholders
• Social, political and economic circumstances that led to the development of the project
• The project objectives.
(b) Descriptions of the service delivery requirements and the proposed payment mechanism. Service delivery requirements will usually be in the form of the services output specification.
(c) Any design requirements and the proposed completion date for construction.
(d) The proposed contractual arrangements and risk allocation including a draft of the contract documents. In addition to the contract documents, it is often useful to include in the Call a ‘lay person’ description of the proposed risk allocation.
(e) Any special requirements or issues such as special transitional arrangements (eg decommissioning of existing facilities).
(f) Details of the processes which will apply through the ‘bid phase’ and during the evaluation phase (including procedures for communicating with proponents during the bid phase, details of the probity arrangements and so on).