Agencies must seek BCC approval prior to entering into negotiations with a preferred bidder, or prior to negotiating with any bidder. All actions listed in Phase 3 of Table 3.1 should be completed prior to approaching the BCC for approval to enter into negotiations.
In giving its approval the BCC will need assurance that it is unlikely that any new issues will arise that may materially alter the respective positions of the Government and the preferred bidder. The preferred bidder must not be made public until the BCC has approved the selection of the preferred bidder.
During negotiations agencies must remain aware of any potential new issues, including environmental and planning approvals and taxation treatment.
If significant variations arise in negotiations, agencies must seek BCC approval prior to signing any contract. All actions listed in Phase 4 of Table 3.1 should be completed prior to signing any contract.