After the contract becomes effective, management of the project will normally be transferred to an implementation team and ultimately to ongoing agency service delivery arrangements.
For many projects, it may be useful for the procurement steering committee to oversee the implementation of the project during the initial delivery phase (that is, during construction and at least the first two years of operations).The steering committee should at least meet quarterly.
For projects with a number of construction phases over many years, it may be appropriate for the steering committee to continue until the final constructed facility has been operating for at least two years.
The BCC may require regular progress reports for major projects so that it can monitor implementation. This will be determined on a case-by-case basis.
It may be useful, particularly for social infrastructure projects, to compile a contract administration manual to assist the agency in managing the contract during the construction and operational phases of the project.The Private Projects Branch of Treasury can assist with the preparation of this manual and can provide a pro-forma if required.