2.7  Procurement, Implementation and Contract Management

Once the evaluation process is complete and a decision to move forward with a P3 has been made, the P3 essentially becomes another contract to be awarded using The City's current procurement processes. To ensure an efficient and competitive process, all P3 projects should involve fair, open and transparent public tendering process. Included in this process is a request for qualifications (RFQ) stage and a request for proposals (RFP) stage. More detail regarding the P3 procurement process can be found in Schedule 5.

As with any contract, any P3 will require on-going monitoring to ensure that the terms of the contract are being met. The implementation and contract management would proceed as is currently done with City contracts, whereby Supply works in partnership with the sponsoring Business Unit. Supply is responsible for monitoring the overall contract, while the sponsoring Business Unit is responsible for monitoring the technical provisions. Due to the long-term nature of these contracts, continuing resources must available during the monitoring phase. The contracts will typically include step-in conditions that, if triggered, would most likely result in The City terminating the P3 and moving back to traditional delivery.

Proposed Decision Process: P3 vs. Traditional Delivery

(1)  Form of traditional delivery model depends on when step-in rights are triggered