The PPP contract will set out the triggers and methodologies for agreeing and implementing changes to the PPP contract.
Guidance 94 However, it may not specify all the logistical or administrative steps that need to be taken in order to agree or implement permitted changes.
The contract administration manual should specify logistical and administrative details such as:
• the person to whom a request for a change must be sent;
• the person who will assess the impact of the proposed change;
• the persons authorised to agree a change on behalf of the Authority and the PPP Company; and
• the person responsible for overseeing and verifying implementation of the change.
Changes permitted under the PPP contract are often complex and need to be decided at senior level. They typically include material changes in output specifications, refinancing or the consequences of a change in the law. Many PPP contracts contain provisions governing the potential refinancing of the project, in particular the sharing of gains from such refinancing (see Box 5). It should be noted that the consent of the PPP Company's lenders may be required before certain changes to the PPP contract are implemented.
| Box 5 • Sharing the gains from a refinancing |
| Sharing the gains arising from a refinancing operation is an important issue for the design and implementation of the PPP contract that has become increasingly relevant over the past decade. Refinancing is understood as the replacement or renegotiation of the original capital structure, debt and/or equity of the PPP Company on more favourable terms. Refinancings are attractive to the PPP Company when interest rates fall (if the PPP Company can benefit from such a fall under its hedging policy) or when the risk profile of the PPP Company has improved. Refinancings can take different forms, such as: • a reduction in the debt pricing; • extension of the debt maturity; • an increase in the gearing (i.e. the amount of debt relative to equity). This is possible when lenders are prepared to relinquish some of their contractual protection as the perceived project risks are reduced; • lighter reserve account requirements; or • the release of guarantees provided by the shareholders of the PPP Company or sponsors or by third parties. Refinancings will often result in financial gains for the shareholders of the PPP Company. Some of the gains may be justified by the good performance of the PPP Company, but some may also arise from macroeconomic factors or lenders' greater confidence in a specific PPP market (i.e. factors not attributable to the PPP Company). In this case, financial gains for the shareholders may appear undeserved and give rise to political difficulties. As a result, sharing the financial gains from a refinancing operation between the PPP Company shareholders and the Authority is often considered appropriate. Current practice is to include detailed provisions in the PPP contract setting out a method for determining and sharing the gains from future refinancing - rather than to rely on broad principles and full-blown renegotiation of the contract when refinancing takes place. The UK started the trend in 2002 with its standardised contract provisions for refinancing. Other countries have followed a similar approach. Refinancing mechanisms are complex and their assessment requires the support of financial and legal advisers. The PPP contract provisions require specific drafting that needs to address several steps that involve: • calculating the expected refinancing gain to the PPP Company shareholders (e.g. using net present value techniques); • determining the portion of the gain that should be allocated to each party (e.g. 50:50 split, the Authority's share increasing if specified tests are met, as in the UK, where the marginal rate attains 70%); and • deciding how the gains should be shared (e.g. lump sum payment to the Authority, reduction in the service fee payable to the PPP Company). Many details (e.g. the discount and interest rates to be used in the calculations, treatment of the possible impact of a refinancing operation on the termination payment that the Authority might have to make in the future) need to be addressed in the PPP contract to avoid subsequent discussion and disagreements. As with many other aspects of PPPs, it is important to anticipate the issues as much as possible and set out detailed provisions in the PPP contract. |
For unplanned or unexpected events that threaten the regular provision of services, a set of rules consistent with the responsibilities set out in the PPP contract can cover scenarios such as:
Guidance 95
• business continuity and disaster recovery planning;
• public sector step-in planning; and
• default planning
In all of the above cases, the Authority must respect the terms of the PPP contract, taking advice as appropriate.
Guidance 96, 97