The following is a list of documentation that may need to be maintained for this phase of the contracting cycle.

•  Risk assessments

•  Negotiation checklists or plans

•  Professional advice received

•  Conflict of interest declarations

•  Records of agendas and minutes of negotiation team meetings

•  Record of delegate's agreements and approvals

•  Copy of the final signed contract, including all schedules and attachments

•  Copy of public announcement

•  Record of all debriefings, oral or written

•  Record of any complaints, oral or written, and decisions about action taken to address them

•  Record of correspondence/meetings with complainants

It is better practice that the entity co-operate fully with any external review.