For most contracts, meetings and particular actions will need to occur at specific times throughout the life of the contract. It is an important element of contract administration that a schedule of meetings for parties to the contract, end-users and stakeholders be established in advance, giving the time, place and purpose of the meeting. The schedule should also list any planned reviews or other key actions.

There can be benefits in maintaining up-to-date records of key personnel, stakeholders, end-users and/or experts and their contact details.