3.9 In the 2008-09 MPR, the ANAO reported that the control environment of each examined project differed, due to the large range of corporate and project management IT applications being employed by the different project offices. During the 2009-10 review, the same observations apply across the 22 Major Projects. This has again resulted in an inconsistency between the information produced by each of the project's IT systems (i.e. risk management, financial management, and document management systems) and highlights an issue for the DMO in ensuring reliable and consistent information to properly inform project management and decision making in relation to Major Projects.
3.10 During the 2009-10 assurance review, the ANAO assessed the DMO's progress in consolidating the number of different IT systems it uses. The JCPAA also inquired about this issue during a March 2010 public hearing on the 2007-08 MPR. The DMO has informed the ANAO that there are currently several interlinked projects to address this issue that are underway, and are at various stages of implementation. Phase 1, known as the 'As Is System Mapping Project', looked at identifying the number of business systems in use and mapped these business systems to users, locations, and the function within the DMO's business model (i.e. contract and procurement, finance, human resources, acquisition, risk management, industry engagement and change management). Phase 1 was concluded in 2006, having identified 192 business systems, excluding spreadsheets and databases.
3.11 The As Is System Mapping Project Phase 2 is reviewing the business systems with a view to recommending whether each system is to be upgraded, integrated or decommissioned. The DMO has informed the ANAO that the project was only partially complete due to the impact of resource constraints on progress in reviewing the business systems and implementing any recommendations arising for the completed reviews. Accordingly, the DMO is focusing on rationalisation of the business systems in the finance domain.
3.12 In 2010-11, DMO's business systems will again be the focus of the ANAO's review.