1.59 The DMO provides regular performance reports to its key stakeholders including the Government, Central Agencies, and the Department of Defence.
1.60 In 2009-10 the DMO began a program of reviewing both its internal and external project performance reports. The aim of the review is to have an integrated, targeted and simple set of performance management reports that meet user requirements to support timely and informed decisions about DMO projects. The reports will also improve information flow. The review, called the Report Simplification Program, includes several initiatives to ensure the DMO performance management reports are:
• Targeted: to suit the user's specific information needs.
• Timely: defined either by statutory requirements such as the annual reports, or by agreement such as the MAA agreements.
• Accurate: reflective of the current status.
• Consistent: across all management reports and at a specified point in time.
• Informative: to focus attention on key issues and avoid information overload through elimination of extraneous data.
• Efficient: capture data once and use as necessary.
1.61 In 2009-10, the DMO consulted with external stakeholders to identify their information requirements. Feedback was then used to revise the DMO's core suite of performance management reports.
1.62 Internal performance management reports are also being reviewed to determine their utility, accuracy, reliability and timeliness. Reports will be simplified and exception based to focus attention on issues that require line management attention. Managers will have access to reports which address key project performance issues relevant to their level of responsibility and accountability. Where necessary, managers will have the ability to access more detailed information on an 'as required' basis.
1.63 One of the key initiatives of the Report Simplification Program is to increase DMO project management insight into acquisition performance and set trigger points to identify when further analysis or action may be necessary. Clear guidance for DMO line management and project personnel helps them to make better use of information to ensure their projects meet required performance levels and outcomes.