5.3 Figure 2 overleaf sets out the information that should be sought from Participants at the different stages of the procurement process under a competitive dialogue procurement.
Figure 2: Commitment expected at each stage of procurement from Participants on major projects
| Procurement stage | Number of Participants at end of stage | State of contract discussions at end of stage | Designer | Design and construct sub-contractor | Services Sub-contractor | Bidding consortium | Financial & Economic |
| Phase 1 Prequali-fication | At least three | n/a | None | Demonstrate capacity and capability | Demonstrate capacity and capability | Complete PQQ | Confirm financial & economic standing Demonstrate capability to raise funds |
| Phases 2 & 3 Invitation to Participate in Dialogue & Dialogue Phase Note: this will include a number of submissions from Tenderers | Two or Three | Confirmation of acceptance of key positions in contract summary. Statement of acceptance of standard contract in principle. | 1:1000 plans with key depts at 1:500 moving to 1:500 with key departments at 1:200 | Construction approach | Services approach | Confirmation that standard contract terms set out in ITPD will be acceptable to consortium members and sub-contractors. | Proposed method(s) of finance |
| Phase 4 Invitation to Submit Final Tenders (ISFT) | One (and reserve bidder) | Agreement on all key contractual issues affecting price and risk allocation, including payment mechanism and performance regime. | 1:200 plans with key departments at 1:50 | Confirmation of acceptance of draft contract, payment mechanism, performance regime and allocation of risks within consortium. | Confirmation of acceptance of draft standard contract, payment mechanism, performance regime and allocation of risks within consortium. | Full financial model. Agreement on all points of principle on specifications. | Statement of support from funders/equity with draft term sheet and acceptance of standard contract terms, payment mechanism and performance regime, financial model and allocation of risks within consortium. |
| Phase 5 Preparation of Full Business Case | One | Fully developed contract drafts. | As at ISFT above. | Final sign-off on draft contract, payment mechanism, performance regime and allocation of risks within consortium. | Due diligence commences prior to submission of Full Business Case. | ||
| Financial close | One | Signed contracts. | All contracts and major sub-contracts in place | Due diligence complete. | |||
5.4 The following sections provide further detail of the activities to be undertaken at each stage of the procurement process and the information to be requested from the participants.