19 The ITPD should set out the NHSScotland body's intended timetable for the selection process which should contain all key dates and also set deadlines by which individual meetings with longlisted or shortlisted parties must have been completed.
20 NHSScotland bodies may find it helpful at this stage to set the timetable wider context of the scheme itself by including reference to milestone dates already achieved (for example, outline planning permission approval) and the overall timetable outlined for the delivery of the scheme. It is important that such a timetable is realistic and achievable.
21 It may be necessary to amend the timetable from time to time. Where this happens, care should be taken that any changes to the timetable do not contravene EU procurement regulations (including the principle of equal treatment of tenderers).
22 The ITPD and IFT should state the length of time for which participants will be expected to guarantee a fixed bid price. This should be consistent with the timetable which the NHS body is proposing for the scheme up to financial close, although it may include an allowance for slippage. Asking for fixed priced bids for too long a period may result in higher prices due to the participant needing to allow for the possibility of a longer period over which inflation and other cost uncertainties may apply. This is especially relevant to construction costs for the participant. Asking for too short a period may result in the NHS body being faced with a possible price rise at a late stage due to slippage in the timetable up to financial close.