27 It is easier for an NHSScotland body to compare bids when they are presented in a common format with serial numbering of items. Participants should be asked to present their bids accordingly.
28 The ITPD and IFT documentation should include a clear statement of the NHS body's obligation to maintain a dialogue with external parties and staff within the NHS body, and of its approach to the release of information for these purposes. A clear statement should be made by the NHSScotland body to the effect that they disclaim liability for the accuracy of information provided. The disclaimers should also make clear that the NHSScotland body is not responsible for any costs incurred by participants during the bid process. The form of words used should be agreed with legal advisers.
29 The ITPD and IFT should also make clear which of the information provided by the NHS body should be treated as confidential by the participant. It is generally easier to instruct the participant to keep all information supplied in connection with the ITPD and IFT as confidential. Items which must be treated as confidential by all parties include transferring employees' terms and conditions.
30 The ITPD and IFT should also make participants aware that the Full Business Case and the standard form contract for the scheme will be published. This is explained further in Chapter 9 of Preparing for PPP Procurement